When to use a button with a "Join in Teams" link

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Posted on by CHK1970

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Hi,

For all Teams Webinars setup inside 365M, In all our Emails used in the CJ, we always connect the button to "Event". Exactly as we did for Teams Live Events Emails and CJ.

For Teams Webinars setup inside the Teams Calendar, when sending a Invite + Reminder Email CJ, For the invite button, we select URL and just paste the registration url link we got from Teams.
If i then want to send a reminder to join for everyone who registered, what do i select as my button choice? Do i use the "Join in Teams" option shown below.

If not what do i select? to use the URL button again with the registration link?

What is the purpose of "Join in Teams" can you explain this?

/Chris

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Nya 29,060 on at

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Hi Chris,

Yes, you can use the option to reminder the contacts who have registered the event.

The link of the button is actually the link of the join link of the Teams meeting.

Here, for example, I copied it from the HTML designer and pasted it as a text element.

The former part of the red underline is some determination of whether the contact receiving the email has been registered, and the latter part of the redirectUri is to get the relevant join link according to the Event's id.

This is almost equivalent to the Check-In element in the old version.

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CHK1970 562 on at

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Hi, just to confirm, we can use "Join in Teams" as a reminder to join a Teams Meeting setup inside Teams Calendar and NOT a Teams Webinar setup in 365M Event module.

For those Events inside 365M we continue to use the "Event" button exactly as we did before with Teams Live Events?

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Nya 29,060 on at

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Hi,

They are two different features actually.

The "Event" button will link to the page which the event is embedded in.(Portal / External Website)

It is usually used in Marketing Emails to promote and get contacts to sign up for events.

The events which are set up in Dynamics Marketing and set as Teams Meeting / Teams Live Event / Teams Webinar will be synced to the Owner's Teams calendar automatically. ("Do you want to stream this event?" option is enabled)

And the "Join in Teams" is used to provide an entrance for registered contacts of the event to attend this Teams Meeting / Teams Live Event / Teams Webinar.

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entertainment 40 on at

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The purpose of joining a team is to grow the team and business. If team is grows then we grow automatically.

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CHK1970 562 on at

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When we create a Teams Webinar event directly in Teams Calendar as shown below, we only send out an invite for our Distributors to join this event by pasting in the URL registration link for them to register.
The customer journey consist of just a target segment and an invite email. The registration confirmation + add to calendar is sent directly from Teams.

If i then wanted to add a reminder email onto my 365 CJ for the event that is not in the system, What button do i use? Do i once more use the URL button with the link from "copy registration link and paste it in one more time, even though they have registered in Teams, or do i use something else.

I cannot see anyway of sending a reminder email from 365M for a Teams Webinar that is setup directly in Teams and not in the Event module.

Can you answer this?

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Nya 29,060 on at

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Hi Chris,

If the event is from Teams and not in Dynamics Marketing, its join link cannot be shared with the marketing email or customer journey.

You can only send the invitation email with Teams.

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CHK1970 562 on at

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Got it.

One last question, hope you can answer. Where in OneDrive are the 365 Teams Webinars stored? I created a Test Event in 365 Event module with myself as the organizer/host. After the event, the recorded MP4 video was not available in My OneDrive recordings folder. So where does the 365 Event recordings get stored in OneDrive for my company?

Thanks, Chris

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Nya 29,060 on at

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Hi Chris,

You can find it in your SharePoint by the following path:

Or in the Office portal, it can be found in Shared column.

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CHK1970 562 on at

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I looked in those locations and the Video recording from the event created in 365M event module is not showing, when i also look in the Chat, only attendance report is being shown. No video recording file, event though i started the meeting, recorded for a few minutes then ended the meeting.

Videos on Teams meetings and Teams webinars that i hosted directly from teams are available, but not the Teams Webinar recording i setup inside 365M Event module.

/Chris

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Nya 29,060 on at

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Hi Chris,

Is the Teams Webinar which is set up in 365M recorded in the same way as the one hosted directly from teams?

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