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Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / Group / Coorperation l...
Microsoft Dynamics NAV (Archived)

Group / Coorperation licensing

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Posted on by Community Member

Dear community,

I'm happy to be part of this community and already first post - first question:

Actually we're talking with different NAV / MS partners aroung the world regarding one question and there are two answers with conceivable explanations...

Our NAV System is 2018 (On-Premise) and no - actually we're not planning to switch over to BC.. ;-)

Question and initial position:

Our coorporation has different companies all over the world, were we're going / would like to intruduce NAV. All these companies are owned by at least 51% by the "Mother Company". Unfortunately and as you all know there are on the one hand different databases for different countries and, if not, different financial requirements (i.e. VAT) between them. This is why we cannot just use different "companies" within the same server and have to use different databases on the same database server.

As I've read in the Microsoft License Agreement and as a couple of partners (except German partners) agree to, you're allowed to use your NAV System / License for all companies, on which the "Mother company" is affiliated.

"“affiliate” means any legal entity that directly or indirectly owns, is directly or indirectly owned by, or that is directly or indirectly under common ownership with a party to this agreement."

Also it is written, that

"A key may only be used to run or access the particular version of the software [...] You must not duplicate or share the keys with third parties."

Well - but I have to duplicate the key in ordner to use it in two databases, which are on the same database server and are owned by the same company?!

Now the big question (answers please with link to the official information) is, if we have to buy about 20 times the same licenses for companies, in which we're affiliatet, because Microsoft does not allow, what would be allowed, or if it is okay to use the same license within all affiliated (s. expl. above) companies, which would be correct in my (small) opinion.

Thank you for your support and answers and best regards

A really confused Christian

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I have the same question (0)
  • KasparsSemjonovs Profile Picture
    KasparsSemjonovs 4,774 Super User 2025 Season 2 on at

    Did You manage to get an answer to this?

    I would like to know official answer as well :)


    From my point of view - the tricky part what Microsoft would look at - it if You would have like 10 CAL licenses in the license, and this is deployed to 20DB - that actually You would be able to use 200 concurrent sessions? Or this would be restricted somehow? 
    But if Your main (only) license would have the CAL's for all concurrent sessions (let's say 150 CAL) and at no point total sessions/connections on that NAV database server would be more than that - would this be ok from Microsoft licensing point of view?

  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 95,729 Super User 2025 Season 2 on at

    Hi, sorry I'm not an expert on licenses.
    I have encountered that the parent company buys all the licenses, the servers are all in the country where the parent company is located, and then the subsidiary company pays the parent company a monthly rental fee.
    Local personnel remotely connect to the server in the country where the parent company is located to use NAV (using the company's VPN or dedicated line). I'm not sure if this is allowed now.

    Hope this helps.

    Thanks.

    ZHU

  • KasparsSemjonovs Profile Picture
    KasparsSemjonovs 4,774 Super User 2025 Season 2 on at

    Thanks Zhu Yun
    Our biggest concern is management of all the licenses. We have over 10 DB, and a separate license for each. Even for a Master setup DB - where no transactions are ever made (we were told we need a separate license by partner, although I am not fully sure of that). From customizations - we have a core extension and several country specific ones as well as different localizations on each DB. When there is a change in core extension, we must ask our partner to update all 10 licenses (which he happily does and charges us several hours for this simple task). 

    If we could have 1 master license to which all localizations are added and all customer object range as well as all CAL's - this would be a huge gamechanger in daily operations 

    Hopefully someone has knowledge of this - as the licensing guide is more oriented for basic customer - that is a company with several employees - and not much told about subsidiaries. Maybe someone can share a link to PDF for the legal license use terms?

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