web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Item Category Accounts...
Microsoft Dynamics AX (Archived)

Item Category Accounts vs Project Categories Ax 2012 R2

(0) ShareShare
ReportReport
Posted on by DynamicsAXExplorer 431

Hi 

I have a service item which is non stockable. When i add it on a purchase order for Project, its asking for a category. So i did create a Project Category of item Type for this. I also had categories for Expense type. 

I received the PO and Invoiced it.  What is the use of the accounts that i used in this Item category? 

I created an expense journal on project and used an expense category there and charged for whole project. i had accounts mentioned on this expense category too. 

What and where the Item Category related accounts are used ? When did these expense category related accounts are used? what are those? 

AX 2012 R2, Time and Material project. 

*This post is locked for comments

I have the same question (0)
  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

    Hi DynamicsAXExplorer,

    Can you explain what you mean with 'What is the use of the accounts that..'. What exact accounts are you referring to?

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi,

    The project category that you enter on the PO invoice is the one that defines the expense account that will be used when posting the invoice.

    The other accounts that you setup for the procurement category or the service item in the inventory module should not be used.

    Best regards,

    Ludwig

  • DynamicsAXExplorer Profile Picture
    DynamicsAXExplorer 431 on at

    I didn't get it.

    1. When i am creating a Project PO and adds an item, i need to pick a category as its mandatory and i need to have the accounts defined on that category.

    2.  I am charging whole amount for project in expense journal by picking a category and it has some accounts defined on it.

    So what is difference between these two ? What the accounts on PO > Line Item > Category are used for ? and the ones on Expense Journal category are used for ?

    When you say should not be used i didnt get that too..

    @Ludwig

  • DynamicsAXExplorer Profile Picture
    DynamicsAXExplorer 431 on at

    I mean to say, we are using Item Category on PO Line Item and it will have accounts defined in the Item category. Ex: Cost, WIP-Costvalue, Cost-Item, WIP-Cost value-Item.  

    Similary we do setup accounts on Expense Category on Expense journal. When Item category accounts are used and what do they post/do?  What does the expense category accounts do?

    @Andre Arnaud

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

    Hi DynamicsAXExplorer,

    If I do understand the words, you have setup categories for expenses as well as items. The purpose is the same, it should have a reference for reporting and posting to the correct account. The category type is different as it relates to another type of project transaction. Personally, I would like to use the same categories for expenses and items, but this is not possible in Dynamics AX.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi DynamcisAXExplorer,

    For a non-stocked service item that is expensed, I would expect that AX takes the project-cost account that is configured in the project module to post the costs.

    Can you confirm that?

    Best regards,

    Ludwig

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Congratulations to the November Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > 🔒一 Microsoft Dynamics AX (Archived)

#1
Martin Dráb Profile Picture

Martin Dráb 4 Most Valuable Professional

#1
Priya_K Profile Picture

Priya_K 4

#3
MyDynamicsNAV Profile Picture

MyDynamicsNAV 2

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans