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Microsoft Dynamics AX (Archived)

Item Category Accounts vs Project Categories Ax 2012 R2

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Posted on by DynamicsAXExplorer 415

Hi 

I have a service item which is non stockable. When i add it on a purchase order for Project, its asking for a category. So i did create a Project Category of item Type for this. I also had categories for Expense type. 

I received the PO and Invoiced it.  What is the use of the accounts that i used in this Item category? 

I created an expense journal on project and used an expense category there and charged for whole project. i had accounts mentioned on this expense category too. 

What and where the Item Category related accounts are used ? When did these expense category related accounts are used? what are those? 

AX 2012 R2, Time and Material project. 

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Item Category Accounts vs Project Categories Ax 2012 R2

    Hi DynamcisAXExplorer,

    For a non-stocked service item that is expensed, I would expect that AX takes the project-cost account that is configured in the project module to post the costs.

    Can you confirm that?

    Best regards,

    Ludwig

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 291,280 Super User 2024 Season 2 on at
    RE: Item Category Accounts vs Project Categories Ax 2012 R2

    Hi DynamicsAXExplorer,

    If I do understand the words, you have setup categories for expenses as well as items. The purpose is the same, it should have a reference for reporting and posting to the correct account. The category type is different as it relates to another type of project transaction. Personally, I would like to use the same categories for expenses and items, but this is not possible in Dynamics AX.

  • DynamicsAXExplorer Profile Picture
    DynamicsAXExplorer 415 on at
    RE: Item Category Accounts vs Project Categories Ax 2012 R2

    I mean to say, we are using Item Category on PO Line Item and it will have accounts defined in the Item category. Ex: Cost, WIP-Costvalue, Cost-Item, WIP-Cost value-Item.  

    Similary we do setup accounts on Expense Category on Expense journal. When Item category accounts are used and what do they post/do?  What does the expense category accounts do?

    @Andre Arnaud

  • DynamicsAXExplorer Profile Picture
    DynamicsAXExplorer 415 on at
    RE: Item Category Accounts vs Project Categories Ax 2012 R2

    I didn't get it.

    1. When i am creating a Project PO and adds an item, i need to pick a category as its mandatory and i need to have the accounts defined on that category.

    2.  I am charging whole amount for project in expense journal by picking a category and it has some accounts defined on it.

    So what is difference between these two ? What the accounts on PO > Line Item > Category are used for ? and the ones on Expense Journal category are used for ?

    When you say should not be used i didnt get that too..

    @Ludwig

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Item Category Accounts vs Project Categories Ax 2012 R2

    Hi,

    The project category that you enter on the PO invoice is the one that defines the expense account that will be used when posting the invoice.

    The other accounts that you setup for the procurement category or the service item in the inventory module should not be used.

    Best regards,

    Ludwig

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 291,280 Super User 2024 Season 2 on at
    RE: Item Category Accounts vs Project Categories Ax 2012 R2

    Hi DynamicsAXExplorer,

    Can you explain what you mean with 'What is the use of the accounts that..'. What exact accounts are you referring to?

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