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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Budget Control in Vend...
Microsoft Dynamics AX (Archived)

Budget Control in Vendor Payment Journal

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Posted on by Community Member

Hi all,

I have the case where in the payment journal I do the expense against the bank.

Thus I do not create the vendor invoice first.

The issue is in this payment journal is the budget are not checked for the expense journal.

How could I activate the budget control for this kind of journal?

Can I use the standard function or I need to do enhancement?

If it require enhancement, is there anyone every done this before?

Thanks in Advance,

M.H.

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi M. Hasan,

    Do you really want to have a budget control on expenses that you post in a payment journal?

    I am familiar with bank fees and FX charges that are automatically deducted from your bank when making vendor payments.

    Yet, do you really know them at the time you post the vendor payment journal?

    In my home country we can only guess how much our bank will deduct us when we submit the payment file for payment and I have thus never seen somebody trying to make use of budget control functionalities for those fees/charges in a vendor payment journal.

    In case you really want to do that and assuming tht one day you run out of budget for those bank charges, do you want to stop making vendor payments then?

    I cannot understand the reason for this requirement and it would be great if you could elaborate on that.

    Best regards,

    Ludwig

  • Community Member Profile Picture
    Community Member on at

    Hallo Ludwig,

    In my case it is not for the purpose of bank charges/fees.

    Instead, we use this direct expense to bank payment journal for expense report on employee reimbursement.

    Since we do not utilize the HR module to generate the expense report, the finance team usually will consolidate all of the employee reimbursement in the payment period then directly post the transaction into expense and bank.

    Thus there will be no transaction in vendor transaction recorded.

    Regard,s

    M.H.

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi M.H.

    Is this 'special' expense that you directly post against the bank account recorded on a separate expense account and have you recorded a Budget for this expense account?

    Best regards,

    Ludwig

  • Community Member Profile Picture
    Community Member on at

    Hi Ludwig,

    Yes correct. I have set the budget for this expense account.

    The same journal using general journal or invoice journal will result in budget checking and warning or error if amount exceeds budget.

    But using payment journal there is no checking at all.

    Seems like in the budget control, this scenario do not accommodate journal from vendor disbursement doesn't it?

    Regards,

    M.H.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi M.H.,

    I think you are right that this scenario is not covered.

    Can you actually try entering those expenses in a separate line in the journal instead of entering it in the payment fee tab?

    Best regards,

    Ludwig

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