Microsoft Dynamics AX (Archived)

pre-payments on purchase orders in periods which have already closed and reported financially

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Posted on by santarzan

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Hi All,

I got a request which has been listed below can anyone help me on this.

here was an issue with mismatched accounts for purchase prepayments that was fixed by a script. All the fixed orders work fine now but would like to know what happens to orders that were already closed financially that were not corrected. He asks

“we are able to apply pre-payments now, but the next Problem is that we don´t know what happens after we apply prepayments to purchase orders in periods we have already closed and reported financially.”

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santarzan 397 on at

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RE: pre-payments on purchase orders in periods which have already closed and reported financially

Hi Ludwig ,

thanks for the reply .

yes they have switched the ledger after the prepayment is made, have an test environment will test and update u
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Ludwig Reinhard Microsoft Employee on at

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RE: pre-payments on purchase orders in periods which have already closed and reported financially

Hi Santosh,

I see. So, you development collagues "switched" ledger accounts after prepayment have been recorded, right?

If I got this right your question (worry) is now whether the same "old" ledger accounts will be used when the prepayments get applied in the final vendor invoices.

Puh, honestly, I am not sure how AX will behave in this case.

I believe that the "old" accounts you cannot be sure without testing it.

Do you have the possibility to test posting invoices and applying some of those prepayments in a demo environment?

I guess that is your best chance.

Other than that I would suggest that you probably wait for responses of other community member and their view on this issue.

All the best,

Ludwig
santarzan 397 on at

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RE: pre-payments on purchase orders in periods which have already closed and reported financially

Hi Ludwig ,

they have different account ,

the issue is like they have created some prepayments for the vendors .

later they have not applied the prepayments to the orders also the have created the prepayments by selecting wrong ledgers account for some orders.

Scripts have been run to activate the prepayments and the wrong ledger has been corrected to the actual.

the issue is like what will be the effect of applying this prepayments to the orders which has been closed in the old financial entries.
Ludwig Reinhard Microsoft Employee on at

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RE: pre-payments on purchase orders in periods which have already closed and reported financially

Hello Santosh Kumar,

Can you provide some more Information on that? Are the prepayment and invoice account separate vendor accounts or do you refer to General Ledger accounts that have been setup and used for your prepayment process?

Many thanks,

Ludwig
santarzan 397 on at

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RE: pre-payments on purchase orders in periods which have already closed and reported financially

The fix was like they have change the prepayment account to the invoice account.
Ludwig Reinhard Microsoft Employee on at

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RE: pre-payments on purchase orders in periods which have already closed and reported financially

Hello Santosh Kumar,

Can you possibly provide some information on the underlying problem that was fixed by the script as it will be very hard investigating what might happen later on without this info. Many thanks and probably remove the name of your customer.

Best regards,

Ludwig