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Customer experience | Sales, Customer Insights,...
Suggested Answer

Server-Side Synchronization Issue - not picking up older emails

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Hello World!

I'm hoping someone might be able to assist me with an issue we are having currently. We have an o365 Exchange shared mailbox that is set up within Dynamics for Server-Side Synchronization of Incoming Email. Everything was running smoothly, email is received and appears as a queue item on the queue. Within the mailbox, emails that added to the queue are marked with a "Tracked to Dynamics" category.

The problem began when we change our email gateway solution, it's now marking some emails that are received as spam and adding them to the junk folder in the mailbox. This means they are not being picked up by dynamics. We can fix this for emailing going forward, but we have around 200 emails that we need to have queue items for. I hoped that moving them to the inbox would mean they get picked up by the next synchronisation job but this was not the case. It seems to only synchronise emails received since the last time the job ran.

I'm been trying to think of an easy way to get these emails into Dynamics while retaining the original sender (i.e. not just forwarding them). I also considered using the Dynamics for Outlook app but being a shared mailbox, this did not seem like a solution.

If anyone can help shed some light on this, I would be incredibly grateful.

Kind Regards

Ryan

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  • Suggested answer
    Prasanna Lakshmi T J Profile Picture
    on at

    Hi Ryan,

    We understand your concern of synching old emails into CRM instance. 

    Please try below steps to see if that helps in getting your issue mitigated

    --> Move the impacted emails to the inbox.

    --> Login to your CRM instance, Navigate to the mailbox and select the email server profile mapped to that particular mailbox.

    --> In the Email server profile page, you will have an option as "Process Emails From" , change the date accordingly and wait for the sync cycle to start. 

    Your old emails must be synced into CRM without any issues. 

  • Community Member Profile Picture
    on at

    Thank you for your suggestion - unfortunately this didn't work. The previous emails were still not tracked to dynamics.

    Any other ideas?

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