Best process for multiple invoices for a qty of 1 item

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Posted on by DavidaL

Hello,

We are new at using the PO function in GP. At times we have to pay 50% upfront on an invoice or we have multiple invoices of varying amounts for a PO line item. Currently when we enter the PO with 1 line item with a qty of 1 for the full amount. When the first invoice comes in and we apply it to the line item, we are unable to apply any more invoices to that line.

It was suggested to make the UOM as a $ and then put the qty as the amount of the order so we could receive multiple invoices against it. Is this the correct way to do this? Is there a better way to do this?

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Microsoft Dynamics GP

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Yan Degtyarev 35 on at

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RE: Best process for multiple invoices for a qty of 1 item

Is there other solution? cause we and our client thinks that its not good to change meaning of the fields.
DavidaL 15 on at

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RE: Best process for multiple invoices for a qty of 1 item

Thank you for confirming this process.
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soma 24,410 on at

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RE: Best process for multiple invoices for a qty of 1 item

Dear DavidaL,

We you are using is the best way to achiece your requirement. Enter the amount value in QTY field and make unit cost as 1. Then you can receive the multiple invoices based on amount.

Hope this helps you!
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Joseph Markovich 3,947 on at

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RE: Best process for multiple invoices for a qty of 1 item

Is there a total quantity of an item you are ordering? If so, you should put that total quantity in the Quantity Ordered field and then enter a cost in the Unit Cost field (Total $ / Quantity Ordered).

GP will then let you keep receiving on the PO until you have received the total quantity.

There is also a way to input tolerances to be able to receive over/under the total of the PO line.

I hope this helps.

Joe