To define VAT at the time of vendor invoicing

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Posted on by BillurSamdancioglu

20,721 Most Valuable Professional

Hi All,

I've a question about how to manage the process.

I am a user in sales department and create a purchase requisition of some stationary need. I create one line and write in details to procure 2 pens and 1 box of paper.

Then it is invoicing time and I am the accounting person to post the invoice but I know that pens have the VAT of %18 and Paper in %8.

How come this process being managed in D365FO?

How do you manage this process?

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Ramit Paul 22,803 Most Valuable Professional on at

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Hi Madam,

I did not try this as we always use two different item for pen and paper.

However, in past I used breakdown of voucher function in D365, can you check and explore that?

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BillurSamdancioglu 20,721 Most Valuable Professional on at

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Hi Ramit :)

Yes to use two different lines may be a solution but the thing is user will create just one line a stationary and write in to the details.

When the invoice arrives, it will be two lines on the invoice writes stationary while the VAT differs. Or just shown in the totals as seperate.

Unfortunately, breakdown of voucher only seperate the expense accounts or dimensions but not VAT.

So if there is no solution for the VAT, I'll create an idea on the idea portal for that..

Andre Arnaud de Calavon Ludwig Reinhard : Have you experienced this one and what were your solutions?

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André Arnaud de Cal... 304,348 Super User 2026 Season 1 on at

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Hi Billur,

I do assume there is a PO raised for this? I would create 2 lines on the PO. One for the pens and one for the paper. Then the VAT can be calculated correctly.

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BillurSamdancioglu 20,721 Most Valuable Professional on at

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Hi Andre,

Yes, there is a PO. But the thing is that user may not be able to know the difference during entry and it would not be too wise to open all stationary items a category. So when there is one category like stationary in one line and all the approvals are finalized and at the time of invoicing, in this case, users will need to cancel the Po and start again with all the approvals because of this VAT issue.

I always advise them there is nothing else to do unfortunately but want to learn if there could be any other solution.

If not, I'll create a idea from ideas portal.

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André Arnaud de Cal... 304,348 Super User 2026 Season 1 on at

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Hi Billur,

A wild thought... What about solving it with misc. charges? One negative charge with one item Tax group and a positive with the other Item Tax group.

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BillurSamdancioglu 20,721 Most Valuable Professional on at

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Reasonable :)

Let me check per reporting wise. :)

Thanks André.

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