The purchase order line cannot be updated because the line has been finalized

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Posted on by Raj Saurabh

Dear All,

User has run "Finalize purchase orders" batch job which as per system finalized all invoiced Purchase Order Line.

Now I have a situation where Purchase Order has partial Invoiced lines. System has finalize that line in Purchase Order.

Now If i edit that particular PO to update few field for non-receipt/invoiced lines which system allows. But then it is not allowing me to submit the PO as it throws error message as "The purchase order line cannot be updated because the line has been finalized".

Even though if I don't update any non-invoiced lines than also system throws above message and we are stuck with the Purchase order. This is the case of hundreds of PO.

Do we have any functional alternative to bypass it?

Need your all valuable suggestion.

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guk1964 10,888 on at

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The batch job, Journalized finalized product receipt, is used to clear and to journalize any remaining accrual amounts when a product receipt is fully invoiced.

In most cases, there are no amounts to clear. When you accrue purchases, post physical sales tax, and then change either the item sales tax group, or the sales tax group for either the purchase order, or its matched invoices, then the sales tax accrual is not relieved when the product receipt is invoiced.

This sales tax accrual is cleared by the Journalized finalized product receipt batch job.

As mentioned in a previous thread:

"Finalized" status was put in place to disallow you to make any changes after this status update and to release any budget and encumbrance reservations against this PO. It is not usually a necessity, but makes sense if you are using budget control in AX . Finalized status is generated when you click the button Finalize. When you access this form from the Purchase order form, you can only finalize that particular purchase order or the purchase order lines related to that purchase order.

When you access this form from Periodic > Purchase orders on the Procurement and sourcing area page, then you can finalize several purchase orders. the form has more tabs and fields than when you access it from the Purchase order form -these are to do with the option to set up a batch job to finalise orders.

You might find this link of interest. blogs.technet.microsoft.com/.../source-document-statuses-in-microsoft-dynamics-ax-2012-approved-canceled-closed-draft-finalized-in-review-open-and-rejected

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Raj Saurabh 22 on at

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Thanks for the reply.

But this is not I was looking for.

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Ludwig Reinhard Microsoft Employee on at

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Hi Raj,

What you can test in a demo environment first if temporarily deactivating the change management parameter in the purchasing parameters form helps overcoming the issue.

Best regards,

Ludwig

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Raj Saurabh 22 on at

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I tried deactivating the change management but still the same issue.

Can we bypass invoiced lines for which finalize has been done in PO when submitting to workflow?

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