Summarised vendor invoice posting in GL

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Posted on by Anetta Amin

Our company uses the Procurement and Sourcing module (Purchase requisitions and Purchase Orders) to process pretty much 95% of our invoices. While this has been working really well for us, we are having troubles tracing back the transactions from the General Ledger. All invoice posting have the same description "Summarised Vendor invoice journal" in the General Ledger transactions. We have reached out to the support team and they have advised that customisation would be required if we would like other information on a PO to be displayed in the GL.

I just wanted reach out to the community whether you have experienced something similar and whether you have some advice on how we can best use the functionality, without going through customisation..

Any comments would be much appreciated :)

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Ludwig Reinhard Microsoft Employee on at

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Hello Anetta Amin,

One simple and easy to implement option that helps you reconciling inventory and GL easily is using an item related findim, which is posted with each and every transaction that is recorded when your create POs, SOs, inventory transactions and alike.

Best regards,

Ludwig

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MATTGUO 22,349 Moderator on at

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Hi Anetta,

For the description "Summarised Vendor invoice journal", please set the Summarize accounting entries to no in the path General ledger >Ledger setup > General ledger parameters.

Please have a look at the default description feature to display the related PO information in GL: www.loganconsulting.com/.../

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Anetta Amin 79 on at

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thank you for your suggestions Ludwig :)

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Ludwig Reinhard Microsoft Employee on at

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Hi Anetta,

Test the default description approach first to see if it helps reconciling.

I have some doubts whether it can cover really everything and makes things easier to reconcile.

If it does not, think about the item findim ;-)

Have a good day.

Cheers,

Ludwig

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