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Microsoft Dynamics AX (Archived)

Per diem setup for Austria?

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Posted on by

Hello everyone,

Has anyone some experience in setting up Travel & Expense Management module for Austria?

How is it possible to set up for example the Per diem ?

In Austria it is 26,40 € if you travel from 12 to 24 hours (full day). If you have travelled from 3 to 12 hours, then you have to calculate in other way: number of hours * 26,40/12.

Thank you in advance!

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hi JolyonForsyte,

    I do not know the rules for Austria in detail but some time ago, a post on the German rules have been published. I think that the differences between Germany and Austria are not much and hope that you can find some information here:

    blogs.msdn.microsoft.com/.../german-travel-expenses-in-ax-2012-deutsche-reisekostenabrechnung-2015

    Best regards,

    Ludwig

  • Community Member Profile Picture
    on at

    Thank you Ludwig, I would need the link about German setup as well!

    but the matter is, that Austrian rules are  different from German ones. So if anyone has an idea, i would appreciate your help)

    Regards,

    Jolyon

  • Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello Jolyon,

    I have not seen a site/post that illustrates an Austrian setup and believe that you can either try testing this setup yourself or getting an Austrian travel expense specialist involved.

    Best regards,

    Ludwig

  • Suggested answer
    Christoph Thaler Profile Picture
    5,442 on at

    Hi JolyonForsyte.

    I don`t know if it still an open issue for your setup. You can do the setup by using the percent column. Therefore you have to add multiple lines to cover the area from 3 to 12 hours like:

    FROM TO PERCENT
    0 3 0
    3,01 4 25
    4,01 5 33,33
    5,01 6 41,67
    ... ... ...
    12,01 24 100

    best regards

    Christoph

  • Suggested answer
    Christoph Thaler Profile Picture
    5,442 on at

    Hi JolonForsyte.

    Here you will find a screenshot as we implemented in our company. For us it is working as needed. Where do you have troubles? Maybe you can explain it in more details. 

    PerDiem.jpg

    best regards
    Christoph

  • Community Member Profile Picture
    on at

    hi Christoph, thank you for a prompt answer!

    three  question here:

    1) why do you have 3,10 ; 4,10 etc., and not 3,01?

    2) as I have understood, with such Setup you consider only full hours.

    My Problem was, that according  to our key user, we needed to consider each started hour: e.g. if I travelled on 30.09.2017 from 8.15 till 12. 30, that would be 5 started hours.

    With your Setup that would be 4 full hours and 8,80€ per diem, right?

    3) furthermore I have Troubles when we have a travel for several days:

    e.g. from 29.09. on 8:15 till 30.09. 10.30 -->that should be 24 full hours (26,40€) and 2 full hours (2*2,20€ = 4,40) --> so total should be 26,40+4,40 = 30,8€.

    But instead of that I get 44€ with such Setup.

    or another example:

    travel from 29.09. 8:15 till 01.10. 18:30  (2 full days + 10 full hours): 2*26,4 + 10*2,20€ = 74,80€.

    In my testsystem I have instead: 79, 20€.

    Or have I made somewhere a calculation mistake?

    generally it was told me, that till 4 hours we don't have any per diem;

    from 4 till 12 hours --> number of hours* 2, 20€ (2,20€ --- Zwöfltel)

    12-24 Hours --> 26,40€

    1 full day + next hours--> 26,40€ + 2,20€ for each next  hour.

    from 1 full day and 12 hours --> calculation as for 2 days --> 26,40 *2

    and so on.

    Thank you for the help!

  • Suggested answer
    Christoph Thaler Profile Picture
    5,442 on at

    Hi JolyonForsyte

    question 1:

    you are right, to implement it in a productive system it should be ,01 instead of ,10; the screenshot is from an old test environment.

    question 2&3:

    It depends on the companies need (wage agreement). If you check the information i.e. from www.help.gv.at/.../Seite.2090002.html you will see the expenses are calculated based on calendar days and the emplyee will get something if the traval is >3h. In your example start on 29.09.2017 08:15 and end at 30.09.2017 10:30. So the employee will get 26,4€ for the first day and 24,2 € (26,4/12*11) for the second day. In total 50,6 €.

    But it depends, maybe your customer has the 24h rule in place. Unfortunately I did not setup this rule till now.

    best regards

    Christoph

  • Community Member Profile Picture
    on at

    hi Christoph, thanks for the link!

    actually I have already "Calendar day" in my Parameters, but still I get wrong values: 44€ instead of 50,6 €

    3681.3.png

    have no idea what is wrong with my setup.

    regards,

  • Suggested answer
    Christoph Thaler Profile Picture
    5,442 on at

    Hi.

    Thats strange. Therefore I prepared a Austria setup in my Contoso AX2012 environment. 

    Spesen3.jpg

    Spesen0.jpg

    Spesen1.jpg

    Spesen3.jpg

    As result:

    Spesen2.jpg

    Do you have any currency issue? 

    best regards

    Christoph

  • Community Member Profile Picture
    on at

    Hi Christoph,

    I checked this setup in out system without code customization, and it works there indeed.

    So I guess, i must be some code customization that unterferes with the correct calculation of per diems.

    Thank you very much for the help!

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