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Invoice GL distributions setup

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Posted on by Virgilio

Hello, can anyone explain me how to setup the GL distributions for a type of invoice?

we have commercial, retail, ecommerece invoices, and for some reason when users transfer ecommerce transactions to invoice, it takes by default the GL for commercial sales.

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Microsoft Dynamics GP

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SonnyPawchuk 114 on at

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RE: Invoice GL distributions setup

Hi Virgilio,

In Sales Order Processing, account distributions default from the Customer or Item number, not really from a line of business (type of invoice).

There is really one of three options I would look at:

Customer Class IDs: Set up Lines of Business as Customer Class IDs and assign them to the customers. This works when a Customer is in one line of business.

Translation table: Sounds like your eCommerce transactions are imported. In the ETL process, a Transaction table can be added to define the GL distribution per line item. When defined, most integration solutions can be set to use these distribution accounts instead of what Dynamics GP will default to.

Third Party product: There are probably a few Third party Dynamics GP ISV solutions that deal with this scenario. Though I will let those ISVs market their preference.

From a Solution Architect standpoint, my option preference in the order I listed them.

Please let me know of any follow up questions.

Thank you,

Sonny Pawchuk

Solution Architect, Managing Partner.
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agaber on at

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RE: Invoice GL distributions setup

Hi Virgilio-

Thank you for posting your question on the Forums. I am not able to comment on the eCommerce side of this, but are you referring to a GP payables invoice? If so, double check how the associated Vendor is setup for the distributions. Under: Purchasing >> Cards >> Vendor >> Accounts

You can also setup a Vendor class to assign to specific Vendors that you are wanting to pull specific GL accounts for associated transactions. Under: Purchasing >> Setup >> Vendor Class >> Accounts button

I hope this information is helpful and we can see if anyone else in the community has any additional insight using eCommerce as well. Have a great day!

Adam G.

Microsoft Dynamics GP