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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Reverse the Posted Exp...
Microsoft Dynamics AX (Archived)

Reverse the Posted Expense report

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Posted on by lally 8

Hi All ,

What are all the options available to reverse /adjustment the posted Expense report in Ax 2012 R2 ?

Scenarios  : Wrong project code selected

                     Wrong category selected

                     Wrong amount entered

                    Wrong Hotel bill attached ..

So in the above scenarios how to reverse the or correct the posted expense report ?

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  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Hi Lally,

    You cannot reverse the expense report as once the report is posted to GL, the records are locked from editing.

    If the user has selected wrong category, wrong input, then 1 option is to ask to the user to create same copy of expense report with negative amount. Then create another expense report with correct amount/correct receipt attached.

    If possible, to avoid such errors in future, you may think of adding a QA step in the workflow to check and reject report for these errors.

    If these errors are identified after the expense report is posted to GL, then it involves lot of manual steps to correct the errors.

  • Suggested answer
    Chandu Naresh Profile Picture
    Chandu Naresh 982 on at

    Hi lally,

    You cannot reverse but you can adjust, the below is the process for adjusting :

    1) In the Project Management parameters > General > Allow adjustments for transaction status > select for Posted

    2) Go to Project Management > Periodic > Transactions > Adjust transactions

    3) using the select button on Adjustments form, select all the transactions you want to adjust.

    4) you can adjust for all the 4 scenarios you have specified.

    Best,

    Chandu naresh

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