With the release of Microsoft Dynamics GP 2018 R2, it is possible to prevent using a duplicate check number in the Bank Transaction Entry, Miscellaneous Checks, and the Payroll Manual Check-Adjustment Entry windows.

In prior versions of Microsoft Dynamics GP, it was not possible to prevent users from using duplicate check numbers in the Bank Transaction Entry, Miscellaneous Checks, and the Payroll Manual Check-Adjustment Entry windows.

When the 'Duplicate Check Numbers' option is unmarked: Microsoft Dynamics GP will prevent users from using a duplicate check number in the Bank Transaction Entry, Miscellaneous Checks, and the Payroll Manual Check-Adjustment Entry windows.

When a user tabs off the 'Check No.' field in the Miscellaneous Checks window: If the 'check number' has already been used by its associated Checkbook, Microsoft Dynamics GP will throw the following error, "This check number has been used". The user will have to enter an unused check number to successfully post the transaction.

 

When the 'Type' is 'Check' and the user tabs off the 'Number' field in the Bank Transaction Entry window: If the 'check number' has already been used by its associated Checkbook, Microsoft Dynamics GP will throw the following error, "This check number has been used". The user will have to enter an unused check number to successfully post the transaction.

 

When the user tabs off the 'Check Number' field in the Payroll Manual Check-Adjustment Entry window: If the 'check number' has already been used by its associated Checkbook, Microsoft Dynamics GP will throw the following error, "This check number has been used". The user will have to enter an unused check number to successfully post the transaction.

Enjoy!!

For more detailed documentation on this new feature and others with the Release of Microsoft Dynamics GP 2018 R2, please check out our Microsoft Dynamics GP 2018 R2 New Feature Blog Series.


Andrea Melroe | Sr. Technical Advisor | Microsoft Dynamics GP