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I have a business flow which i would like to enquire.
In my company, Accounts will be the one doing the invoicing of payment.
So when Sales person/ Purchase Person create a SO/ PO, They wil only select Post > Receive.
They will not "Post > Receive and Invoiced", this is so that the PO will still remain in the Purchase Order List.
When it comes to accounts, accounts upon receiving payment, will go to Purchase Invoice and Post > Invoice.
Hence I would like to find out, is there any difference if I Post > Receive and Invoice, compares to if I go to Purchase Invoice to post Invoice of the same PO?
Using a purchase invoice allows you to match the digital/paper copy from your supplier by posted purchase receipt. Also called 3 way matching.
Invoicing from the PO can happen but only if it matches the invoice. For many companies this confuses the process and they stick to purchase invoices. There is a routine to close off invoiced PO’s
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