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Hi, We are using Travel Expenses feature in AX2012R3, including approval workflow. We use Expense and Approval apps. for Windows PC and Tablet as entry point of Expenses Reports and approvals. So far so good, except of one gap we have in the process.
Our process defines that Expense report originator, must print Expense Report and attach receipts phisically and must give them to Administration for final validation. Besides electronical circuit which goes in parallel.
When a requester starts the approval workflow, they receive an email informing the Expense report has been sent for approval (Start of workflow step)
Manager receives and email with instructions to approve/reject the ER, and the SSRS Report is attached.
After ER is approved, the requester receives and email informing the ER has been approved...
In that process, requester has no way to print the document after ER has been approved.
I don't want them to go thru Travel&Expenses in AX client because they can see ALL expenses reports from ALL employees.
Other option would be to link them to the Enterprise Portal, but honestly I would like to avoid that, first because EP is not the nicer tool from entire AX portfolio and second, because I would like employees to access outside company network, thus EP is not exposed in the DMZ.
Best would be, either requestors will receive the SRSS report with confirmation of ER is approved, or the Expense app for Windows PC or tablet would allow to print the SRSS report (as in the Approvals app. for Windows PC)
Any ideas guys?
Do you work differently?
Thanks in advance,
Why does the requester have to print the document after the ER has been approved?
What about using XDS to limit what expense reports a user can see when the go through the travel and expense module in AX?
Hi Ludwig, thanks for your hints. The reason for requester to print the document after ER has been approved, is just because the Std. SRSS Report shows status of approval and I would like them to hand in the report and the tickets altogether and it shows that ER has been approved.
Regarding Travel and expenses module in AX, it's not just a question of limiting expenses to users, it's because I don't want some personeel to Access AX client. (technicians, assistance personnel). I just want an straightforward solution, so users only speaks with Expenses apps. in Windows PC or Tablet. Nor EP, nor AX client….
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