Edit Description in Posted Voucher transactions in Microsoft Dynamics 365 Finance and Operations

Dear Microsoft BizApps Community,

Welcome to my next blog on unboxing new feature in 10.0.29 version in Microsoft Dynamics 365 Finance and Operations on general ledger Segment,

In this article we shall see the new feature called “Allow edits to internal data on general ledger vouchers”.

Feature Details and Business Scenario

Most data on posted general ledger accounting entries must never be modified. But some fields on an accounting entry have no impact on external financial statements, such as the Description field. They are instead used for internal purposes. This feature allows the Accounting manager or Accounting supervisor to edit the description on posted accounting entries. An Audit trail of voucher edits will be maintained to track when the change was made, who made the change and the original and new values.

Firstly, we need to enable the feature from feature management

Now the feature is enabled, and we can use the same functionality.

Navigate to general ledger module->> Inquires and reports->> Voucher transactions

Now we can see a new option given in the form in action pane called “Edit Voucher”

This feature has two options

• We can edit the ‘Posted’ voucher transactions descriptions (single or in bulk)
• The Edited voucher transactions will contain the log when the change was made, who made the change and the original and new values.

See below once we clicked on “Edit internal voucher data”

We can either change a particular transaction description or we can ‘Bulk updated Selected records’

1: We need to add in ‘new description’

2: (Optional) We can  add “reasons for edit, this will be visible in Audit log

Also, we can update all the selected lines in Bulk by the below process.

Select multiple lines ->>click on “Edit internal voucher data” as saw above

Now, rather than adding one by one in new description field, we can simply select “Bulk update selected records” option, see below

Now see the changes in posted transaction where Descriptions have been changed to the new one.

Lets see the second part of this feature, which is log of the changes.

Select the edited voucher and click “Edit Voucher”->> Audit trial of voucher edits

We can see all the changes when and who and what was changed in this voucher.

That’s it for this article, thanks for going through

Happy days