Dynamics Community Forum Thread Details

How to void a prior year payroll check

Hi. I am needing to void payroll checks that were input into Microsoft Dynamics GP v2018. The back story - Prior to me: There was a software change from Dynamics GP to QB Enterprise (mid year to make matters worse) so payroll was being ran through Microsoft Dynamics GP for the net amount only and then entered into QB for recording purposes and check writing. The bank rec was performed in QB. I am trying to get these cleaned up so that I can have a clean financial reporting transition to get to the auditors as well as grant reporting. I have ran into every road block voiding these checks. There HAS TO BE a way to do this.

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Microsoft Dynamics GP

Hello,

GP is not going to allow you to void a Historical Payroll Check because then the W-2 and year end information that was provided will be incorrect and likely need to submit changes to the government and possibly amended W-2's, etc.

There are a couple of option if you do want to do this though.

The first option you could use is to do negative manual checks to back out the amount in the current year for Payroll.

How to Process a Manual Check in Payroll!!!!

The next option if you want to use the void process, you will need to do the following:
1. Remove the Year End Wage File for the close Payroll Year.
  1. Not, this will likely remove any manual edits you made to the Payroll Summary Information.
2. Change your System Date to the year that the checks are in and the Year End Wage file was removed for.
3. Process the voids that you want as the year they are in should be open.
4. Reclose the Payroll Module.
5. Doing so will make your Year End Reporting will not match what was sent out due to checks being voided.

I hope this helps!

I highly suggest doing this in test so you can review the end results and the period/year end values.

Thank you!

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