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Workflow on fixed asset creation

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Posted on by Khushi

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Hi Experts,

Is there any standard workflow on Fixed Asset creation. Our client has a requirement - an approval is required for creating a fixed asset.

They are acquiring the fixed asset through procurement and booking it in an asset construction account. Later while creating the fixed asset in register, it needs an approval.

Thanks in anticipation

Khusi

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André Arnaud de Cal... 301,075 Super User 2025 Season 2 on at

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Hi BR,

There is no standard workflow for asset creation. You should consider a development effort or use e.g. Microsoft Forms and Power Automate for approvals which can then after the Flow Approval create the asset in Dynamics 365 Finance.

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Satish Panwar 14,671 Moderator on at

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Another option would be to let the FA get created but place approval workflows on journals (Acquisition etc.) or take a look at other FA workflows.

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Ludwig Reinhard Microsoft Employee on at

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Hi BR,

I don't understand this requirement.

Maybe you can help me :-)

If you recorded the cost that you accumulated in an 'asset in construction account' then the decision that an asset will be created is already made.

Otherwise, all costs should directly expensed.

Yet, if the decision that an asset will be created is already made, for what purpose do you need a workflow?

Would be great if you could clarify.

Many thanks and best regards,

Ludwig

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SouravDam 11,730 on at

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Hi Khushi,

As you are creating new FA through purchase orders; then why don't you just set the PO approval workflow to validate this new FA creation in PO itself ?

When you set PO approval workflow, it will then trigger for approval and the approvers will obviously verify all the details in this PO (even if this is for creation of a new asset) before approving the order. Which means; PO will be fully verified and approved and once the product receipt is posted; new FA will be created too.

So, ultimately you will be creating new FA only after approving the PO. Companies usually follow this standard procedure. Isn't it sufficient to meet this requirement ?

Best regards,
Sourav Dam

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