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Unable to add Purchase Order (PO) number to Pending Vendor Invoice (using Power Automate)

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Posted on by rosirosss

hello, We are using Power Automate and AIBuilder and pushing vendor invoices into D365. We are successful in reading the vendor invoices using AI Builder and pushing it into D365 - the extracted invoice fields and the invoice preview is visible in "Pending Vendor Invoice" in D365. One thing we are missing is the ability to insert the Purchase order value into Pending Vendor invoice in D365

The approach we used to create the invoice in D365 --> using the PA connector "Fin & Ops Apps (D365)" and Action "Create record" and Entity "VendorInvoiceHeader". This entity does not have a PO number field so we are not able to pass the PO we have extracted from the invoice while creating the invoice in D365.

Is this by design? or should i being using a different entity while creating the invoice? or do i have to add another step in PA to add the PO to the vendor invoice created? Please let me know if anyone has been able to do this.

Note: we are using a trial instance of D365.

After the invoice is created in D365, i am able to manually select the PO number to the invoice.

thank you

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Sukrut Parab 71,741 Moderator on at

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VendInvoiceHeaderEntity does have purchase order number field which is mapped to vendInvoiceInfotable.

Are you not able to see it on designer ? Can you check entity visual studio and see if purahchaseOrderNumber field is available there.

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rosirosss 5 on at

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thank you Sukrut for your response.

I don't know much about the D365. So I am not setup to check D365 entity and figure out if the field is present. But here is some additional information that i have checked out

This is the power automate action where i am creating a record using the entity. here the PO number field does not appear for us to pass the value.

Below is an action where we are retrieving the vendor invoice using the same entity. if you notice the output, you can see that Purchase order number field exists.

Looking at this i would think that the entity as such has the PO number field available - but while trying to create the invoice from the power automate perspective, the field is not available.

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rosirosss 5 on at

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when Power automate runs, this is the output that it posts from the create record action. here i can see the PurchaseOrderNumber field. so the field exists in the entity and its being passed as blank.

But on the Power automate UI, we can see that the field is missing. Is this a power automate bug or by design?

{
"@odata.context": "">dynamicsax-si.azconn-si.p.azurewebsites.net/$metadata
"@odata.etag": "W/\"JzEsNjg3MTk0OTc4NTk7MSw2ODcxOTQ3NzY4NTswLDAn\"",
"ItemInternalId": "(dataAreaId='usmf',HeaderReference='TINV-19004819')",
"dataAreaId": "usmf",
"HeaderReference": "TINV-19004819",
"InvoiceRoundOff": 0,
"CashDiscountDate": "2019-12-20T12:00:00Z",
"FixedRate": "No",
"ServiceCodeOnDeliveryAddress": "No",
"ApproverPersonnelNumber": "",
"DimensionDisplayValue": "",
"TermsOfPayment": "Net30",
"BusinessDocumentSubmissionId_W": "00000000-0000-0000-0000-000000000000",
"InvoicePaymentReleaseDate": "1900-01-01T00:00:00Z",
"CTeType": "Normal",
"VariancePersonnelNumber": "",
"DeliveryFreightChargeTerms": "Prepaid",
"BankAccount": "",
"GSTImportDeclarationNumber": "",
"DeliveryTransportBrand": "",
"DocumentNumber": "",
"VendorAccount": "US-104",
"MethodOfPayment": "CHECK",
"FiscalDocumentSeries": "",
"SettleVoucher": "None",
"EndDateTime": "1900-01-01T00:00:00Z",
"FiscalOperationPresenceType": "DoesNotApply",
"BankConstantSymbol": "",
"FiscalEstablishmentId": "",
"ImportedAmount": 0,
"InvoiceGroup": "",
"EnterpriseNumber": "",
"Warehouse": "13",
"Comment": "",
"IsBatch": "No",
"PurchaseOrderNumber": "",
"PurchReceiptDate_W": "1900-01-01T12:00:00Z",
"UUID": "",
"VendorPaymentFineCode": "",
"InvoiceReceivedDate": "2019-12-13T12:00:00Z",
"VarianceApprovedDateTime": "1900-01-01T00:00:00Z",
"CashDiscountCode": "1%D07",
"InvoiceDate": "2019-12-13T12:00:00Z",
"TotalDiscount": 9,

Purchase order number field seems to be missing here..(between Batch and Receive Document Date)

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Henrik Mozart Microsoft Employee on at

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The Field Purchase order number is indeed part of the VendorInvoiceHeader Entity, However, it is set to" Do not allow edit" on create, therefore it not show in power automate.

The structure is a bit more complex than just enabling the field. As 1 Invoice can be matched to many Purchase orders. So you will see that within the GUI, you see a + and it then lists available PO's . The ones you select are populated into vendInvoiceInfotable as mentioned in a post above.

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Faisal alracheed 15 on at

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Hi Sukrat , the PO exists in vendor invoice header, however from power automate i cant find it as well in the entity.

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saurabh bharti 15,059 Moderator on at

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Check this entity this allows you to import product receipt and PO both

exploredynamics365.home.blog/.../

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apdemots 5 on at

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Hi did you manage to find a way around this? Currently stuck on the same problem

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