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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Can anyone please give...
Microsoft Dynamics AX (Archived)

Can anyone please give me the explanation for the below

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Posted on by subashini 858

Hi friends,

Can anyone give me the explanation for the below entries at the time of Product receipt and PO invoice

in ax Product receipt entries are

Purchase expenditure un invoiced  - Dr

To purchase accrual                        - Cr

Product Receipt                  Dr

To Purchase expenditure uninvoiced  - Cr

Why these 4 entries are coming. I am always having the confusion in this. Can anyone please make me clear in this


also PO entries. I always buttify these entries.

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  • Suggested answer
    ZvikaR Profile Picture
    ZvikaR 190 on at

    In most cases, the account set up for Purchase Expenditure Un Invoiced, will get the same amount as debit and as credit, so the total impact is 0, and that account balance will not change - from accounting point of view it will be as if nothing was posted into that account.

    This "2 step posting" into that account exists to accommodate certain scenarios when the amount of the purchase (as recorded in the first debit/credit) is different than the amount of inventory recorded (as recorded in the second debit/credit):

    In general, the first debit/credit will have the purchase amount

    The second debit/credit will have the transaction record entry into inventory.

    1. If the item is managed as standard cost item, the first debit/credit will have the purchase order amount. The second debit/credit will have the standard cost of the item.

    The difference will post into the STD cost variation account.

    2. If the PO is returned, and this posting actually releases from inventory, the first debit/credit will have the PO price, but the second debit/credit will have current inventory cost.

    3. If in Item Model Group the setup to not "Post Physical Inventory" but yes to "Accrue Liability on Product Receipt", only the first debit/credit are recorded.

    There are other scnearios along those lines.

    For the future, I advise you to use a more meaningful title to your question, because you are missing potential responders, since people browsing the forum will not realize this is a question about inventory posting.

  • subashini Profile Picture
    subashini 858 on at

    Hi Rimalt,

    Thank you so much for immediate response.

    I have a doubt here you said that The difference will post  in to the STD cost variation account. where we do this STD cost Variation account setup. Can you please show me the navigation.

    Thanks i advance

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi,

    Are you aware of the following site that explains things? blogs.msdn.microsoft.com/.../ax2012-purchasing-posting-types-purchase-expenditure-for-product-and-purchase-expenditure-un-invoiced

    Best regards

    Ludwig

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