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Dynamics 365 Community / Forums / Finance forum / Expense Report Voucher...
Finance forum

Expense Report Voucher Posting Date issue

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Posted on by Rachana Misra 40

My client uses 7.3 version of D365 and are having issue with the posting date of Expense reports. Currently, system takes transaction dates as posting date and business wants it to be the date when expense report is posted. Is there any way to achieve this?

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Financial Management
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  • Suggested answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

    Hi Rachana,

    There is a parameter which can change the posting date to an open period in case the transaction date is in a closed period. This would be the recommended approach. For any other requirement, you should consider a customization.

    Note that 7.3 will be out of service soon. Try to get to the latest version.

  • Rachana Misra Profile Picture
    Rachana Misra 40 on at

    Hi Andre, thanks for the quick response. There is some disconnect here. The issue is that client wants that the voucher posting date should be the date when they post the expense report and not the transaction date. For example, If I am posting the expense report on Feb 14th, 2019 for the expenses incurred on Feb 2nd then system is posting the vouchers on Feb 2nd and not on Feb 14th whereas client wants it to be posted on Feb 14th. How do we achieve this?

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

    Hi Rachana,

    I tried to mention that there is no setting to achieve your requirement. If possible align with the standard as it is compliant with accounting regulations. If you insist to have another logic for the posting date, it requires a customization.

  • Sandeep Walia Profile Picture
    Sandeep Walia 50 on at

    Rachana - what you are asking for is GAAP compliant. Cost of an expense report should be based on when a claim is made/posted not when it is incurred. An employee could have incurred a cost 6 months back but that doesn't mean Dynamics should go back and try to post 6 months back even if that period is open. It is rather unfortunate that the Microsoft Dynamics product team hasn't invested in accountants on their team.

  • Sandeep Walia Profile Picture
    Sandeep Walia 50 on at

    Andrea  - what you say is in fact incorrect. Microsoft Dynamics behavior is not in line with accounting regulations - neither US GAAP nor IFRS support this.  I'm not sure what accounting regulation you are talking about. Both US GAAP and IFRS require that costs for claimed expenses are recognized when claimed and not when incurred as these are unknown expenses unlike something that is on a vendor PO which is a known expense.

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