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PowerApp per app plan

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Posted on by Inkey Solutions

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Hello team,

Below is my understanding of the PowerApps per-app plan:

If the tenant has an E3 or E5 license and we purchase a PowerApps Per App plan, we can share the CRM Model-Driven App with N number of unlicensed users.

In this way, unlicensed users can use the model-driven app with no limitations.

Please confirm.

Queries:

Can we share only one app with the users using the PowerApps per app plan?

If the PowerApps per app plan is the cheapest compared to other plans, then why should we opt for the PowerApps per user plan or any other license?

Waiting for valuable inputs.
Thank You!

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PerezAguiar on at

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PowerApp per app plan

Hey!

PowerApps per app plan are associated to an environment, and will allow accessing an App that has Dataverse premium features to a set of users that you share the app with. But as stated, this is one app, one environment. If your environment has only 1 or 2 apps, you can purchase and share accordingly. But let's imagine for a second the following scenario:

- Production has 100 users and you have 3 apps. Users might have access to 1 app, 2 apps or 3 apps.

- Because you're also customizing the environment and updating the custom app, you'll need a Test/QA environment, and also "Power Users" (or users that are selected to test in that previous environment).

So you might end up with 5 users with access to 3 apps on Environment A (Prodution) which would mean 3 PowerAPp per app licenses, and the same 3 apps on Environment B (Sandbox) which is another 3 PowerAPp per app licenses, and therefore, these 5 users requiring 30 PowerApps per App. Wouldn't it be cheaper that these users gets a PowerApp per User?

Regarding your concerns,

> PowerApps per app and PowerApps per user apps have limitations when accesing Dynamics 365 Data. There are some tables that require specific Dynamics licenses. Otherwise, if no Dynamics 365 involved, no additional limitations should be in place.

> Yes, you can share only one app with the users you want. If they have a valid license (PowerApp per user) they won't consume Per-App. But if the users don't have a valid license, they get an powerApp per app license.

Regards,
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RudyZhang Microsoft Employee on at

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PowerApp per app plan

Hi,

According to the official Microsoft documentation, PowerApps per-application plans are not assigned to users, but to environments. After an administrator assigns Power Apps per-application plans to an environment, these plans are assigned to unauthorized users when sharing applications in that environment with them.

About your questions We believe that choosing between per-application and per-user plans depends on your specific needs.PowerApps per-user plans are licensed on a per-user basis, giving licensed users the right to build, modernize, and run unlimited custom applications and to access unlimited websites. This may be more cost-effective if the user needs access to multiple applications. On the other hand, if the user only needs to access a single application, a per-application plan may be more economical.

I hope my answer is helpful to you! If you have any other questions, please feel free to contact me.

Best Regards,
Rudy Zhang