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Finance | Project Operations, Human Resources, ...
Suggested Answer

Modifying currency exchange rate on Customer payment journal

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Hello all!

I have a requirement where the Client wants to use a different currency exchange rate when a customer gets a invoice issued in one currency and does the payment for that invoice in some other currency. If both the currencies are same, the we want to use the standard currency exchange rates.

This is the current ledger configuration:

Accounting currency: PEN

Reporting currency: USD

Standard Exch rate:     2 PEN = 1 USD

Custom Exch rate 1:    5 PEN = 1 USD

Custom Exch rate 2:  10 PEN = 1 USD

Now, If I have Invoice in PEN and payment in USD: I will use Custom exch rate 1 and,

If I have invoice in USD and payment in PEN: I will use Custom exch rate 2.

The goal is to put the extra amount (due to difference in Exch rates) in Currency adjustment account.

For this to work, I tried to change the Currency exchange rate on the customer payment journal on a click of a button.

I got success when I had the invoice in PEN and payment in USD. The system settled both and the gain/loss amount is posted as a Currency adjustment transaction.

But when I have the opposite case, i.e. invoice in USD and payment in PEN, the system does not show the intended behavior. It leaves a balance on the Payment transaction and does not create a Currency adjustment transaction.

I tried to figure out what I am missing to modify on the Customer payment journal in order to achieve the goal. 

Please let me know if you have any suggestions on this. Thank you.

I have the same question (0)
  • Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hi,

    Can you share details about the balance that you refer to?

    Some screenshots would be very helpful here.

    Many thanks,

    Ludwig

  • Community Member Profile Picture
    on at

    Settlement.png

    As you can see Ludwig, This is settlement between a Free text invoice (Line 1) in USD and Payment (Line 2) in PEN.

    There is the balance of 5000 on the Payment. I wanted this balance to go in the Exchange rate gain/loss account.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    OK.

    The invoice currency was USD, right?

    What was the amount that you got posted in USD and in the accounting currency?

    1000 USD = 5000 PEN, is that right?

    I can see a document amount of 10000 PEN.

    Why do you want to pay 10000 PEN?

    Isn't the open balance that you see on the customer account only 5000 PEN?

    If you make use of the payment proposal feature in the journal and transfer this single invoice into the journal lines, what open amount is pulled in? 5000 PEN or 10000 PEN?

  • Community Member Profile Picture
    on at

    Sorry for the mistake, I showed a example which do not match with the Exchange rates I mentioned in my question.

    Yes the Invoice is in USD.

    Amount in Transaction currency (USD): 1000

    Amount in Accounting currency (PEN):  2000 (Standard Exch rate: 2 PEN = 1 USD)

    Amount in Reporting currency (USD): 1000

    For the payment, The currency is PEN (This means I will use my Custom exchange rate 2: 10 PEN = 1 USD)

    Therefore, my Amount in PEN for the payment will be 10,000 PEN right? but the standard will show 2000 PEN (Standard Exch rate: 2 PEN = 1 USD)

    Now this was my initial question. How will I make the system to use my Custom Exch rate 2 rather than the Standard Exch rate?

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