Mass creation of pending vendor invoices

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Posted on by Adis

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Dear all,

We face a weird issue\bug in the pending vendor invoice form. When posting a vendor invoice, occasionally it happens that a lot of pending vendor invoices are created automatically from the purchase orders. A lot means here around 200 invoices.

As we have cleaned that up I can show you only the excel data we exported when that happened.

Some points to consider:

-It happens from time to time ~once a month. Pending vendor invoices are being posted every day

-We faced that with 2 users. So it doesnt happen only for one user, but also not for multiple. It happened multiple times with one user.

-The pending vendor invoices are being created nearly simultaneously, as the created date and time is nearly the same on all created invoices. Difference is around 1-2 seconds. Created by is the same user for all created invoices

-It happens when we post a intercompany vendor invoice, that is being created from a posted project intercompany customer invoice (free text invoice)

-The created invoices are linked to purchase orders.

-We cant reproduce it our test environments, thats why debugging the process is not possible, as well as a MS Ticket, especially as we do have minor customizations on the form, but nothing that could trigger this.

My question is, is there a function that could trigger the creation of pending vendor invoices for purchase orders? If there is such a function, we could debug the posting of vendor invoices and check if that function could somehow be triggered.

Thanks in advance, Adis

Categories:

Financial Management

Data Integration

Development / Customization / SDK

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Anthony Blake 1,910 Super User 2024 Season 2 on at

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Mass creation of pending vendor invoices

Got it Adis, sounds like you need to track down where an API is being called. Is this a custom integration? Do you have any idea what the process is, are they coming in via DMF?
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Frank Hamelly | MVP... 3,878 Super User 2024 Season 2 on at

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Mass creation of pending vendor invoices

I would suspect something in your API code. There is no function in F&O that would do what you're seeing.
Adis 2,284 on at

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Mass creation of pending vendor invoices

@Anthony

Hey,

I wasnt mentioning any duplicates. The usually way of creating pending vendor invoice is either through an intercompany (project) customer invoice or via API, as we are using another software for invoice capture and send\create them in D365FO as pending vendor invoices.

The bug is, that pending vendor invoices are being created automatically, they just appear. The data for these pending vendor invoices is coming from the purchase orders.

Kind regards, Adis
Anthony Blake 1,910 Super User 2024 Season 2 on at

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Mass creation of pending vendor invoices

Hi Adis,

Where are you seeing the duplicates, only in the data? What process are you using to create the pending invoices?

I know that VendInvoiceInfoTable & VendInvoiceInforLines records are duplicated when being edited by a user, and wondering if your issue is related.

Mass creation of pending vendor invoices

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