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Finance | Project Operations, Human Resources, ...
Suggested Answer

WorkFlow Email Notifications stopped

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Posted on by 789

Starting last Wednesday WorkFlow email functionality appears to have stopped sending from our Production Company. No errors - just that users are no longer receiving the email. I can send the TEST email with no issue. At about the same time this happened we setup multi-factor authentication in GP following this link and I think that is where our problem lives.

Workflow Notification Email Troubleshooting - Microsoft Dynamics GP Community

I'll add that we only configured this in our Production Company and WorkFlow emails still work in our TEST Company which was refreshed about a week before this exercise. 

Client is running 18.3

Any suggestions?

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  • Suggested answer
    Joseph Markovich Profile Picture
    3,976 on at

    Hi Bob-

    I would recommend you create a shared mailbox in MS365 and then just use the yourdomain-com.mail.protection.outlook.com SMTP server from MS365.

    Port 25, no password required, no MFA mess.

    Hope this helps.

    Joe

  • Suggested answer
    Derek Albaugh Profile Picture
    on at

    Along with what Joseph mentioned, I would try using an SMTP account that doesn't have MFA enabled on it, to send the Workflow emails through, via the Workflow Setup window.

    As per the following blog, "Workflow email functionality is not designed to handle multi-factor or dual authentication when sending emails out. Usually we would require the usage of App Passwords, but the password field in the Workflow Setup window only allows 15 characters and most App Passwords are 16 characters or longer, thus they won't fit, and won't authenticate, so the email will fail to send out."

    community.dynamics.com/.../workflow-notification-email-troubleshooting

    This has not changed in GP 18.2/18.3 neither, even though the password fields were increased for 21 characters, the Workflow Setup window was not, hence you'd run into the same issue with app passwords being 16+ characters, getting cut off, keeping the authentication from happening.

    It is interesting the TEST emails will send out though, and not the actual Workflow emails.  It may be worth also going through the above blog which has other troubleshooting steps for Workflow emailings.

    Thanks

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