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While Performing Budget Check it is showing error as "The amount is exceeded by XXXX"

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Posted on by Ankit Gupta

ISSUE:

We have created Budget Register Entries for the Year 2024-25 and updated the same. After that we have created Purchase Requisitions and Purchase Orders for the item for which the Budget of that G/L is updated in the Budget Register Entries for the Year 2024-25. So, while Performing the Budget Check in the PR's and PO's, the error is coming as /Transaction PR-XXXXXX exceeds the budget funds available for dimension value 123456-ABCD-EFGH-IJKL-MNOP by XXXXXXX INR/. While the Budget Register Entries already exist for the same G/L Account with the same Dimension combination (123456-ABCD-EFGH-IJKL-MNOP).

We have checked the Budget Control Configuration, all the Fiscal periods were given correctly and Budget Control Rules were also correct. We have tried by turning off the Budget Control and again Turning On the Budget Control. Also in the Source documents setup in /Budget Control/ the Purchase Requisition & Purchase order were ticked.

The PR and PO is not considering the Budget Register Entries for the period 2024-25.

The Red Cross is appearing in the Budget Check Status with the error of exceeding.

Kindly Suggest, what steps we can take or what can we do to resolve this issue?

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Hana Xue Microsoft Employee on at

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Hi,
Please note the following:
1. The budget entry date should be on or before the accounting date/transaction date of the voucher.
2. You can view this old thread: Solved: transaction POxxxx exceeds the budget funds available for dimension value xxxx by amount xxxxx (dynamics.com)
3. It is mentioned in the Microsoft hotfix that when you try to add a credit as an Advanced Ledger Entry (ALE) line in the system, you will receive this error, check if this is the reason. Microsoft Knowledge Base Archive (pkisolutions.com)
Best Regards,
Hana

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Ankit Gupta 18 on at

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Hi Hana,

Thank you for your response.

1. We have checked, the budget date is before the PR/PO date.

2. We have read this thread, but not got as such help.

3. It is not related to the Advance Ledger Entry, the error is showing in the PR and PO while performing Budget Check, and the ALE is not selected in the Budget Control Setup.

Kindly suggest what am I missing?

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André Arnaud de Cal... 301,018 Super User 2025 Season 2 on at

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Hi Ankit,

I have checked the details of the question and also read the answer that already was provided. I'm not able to suggest more as I don't have a working AX 2012 environment anymore and did not work that much with budget checks myself on POs.

Maybe a developer can do some debugging to find the evaluation criteria for why the error is unexpectedly raised.

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