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Beginning AP and AR Balances

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Posted on by JGarcia123 1,516
I am working on procedures to set up opening AP and AR balances.  Based on a number of online suggestions I am doing this via the journal entry screen using the specific document type and either vendor or customer account type.  The offset or balance account is either the AP or AR account.
 
It seems to be working, but had a question. I can see the resulting entries under Vendor or Customer Ledger entries and on the AP and AR agings, however I am not seeing anything under posted purchase invoices or posted sales invoices.  I suspect that is normal behavior for BC.  Is that correct?
 
Please advise.  Thank you.
 
JG
  • Suggested answer
    Ahmed Mohamed Rafik Profile Picture
    Ahmed Mohamed Rafik 2,987 User Group Leader on at
    Beginning AP and AR Balances

    Hi JGarcia,

    Yes, this is expected behavior in Business Central. When you set up opening Accounts Payable and Accounts Receivable balances using general journal entries with the "Vendor" or "Customer" account type, it posts the balances directly to the Vendor or Customer Ledger Entries and the AP/AR aging reports, as you mentioned.

    However, this method does not create records in the Posted Purchase Invoices or Posted Sales Invoices because general journal entries do not generate full documents as sales or purchase invoices would.

    Hope this help.

     

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    Valentin Castravet Profile Picture
    Valentin Castravet 23,422 Super User 2024 Season 2 on at
    Beginning AP and AR Balances
    Yes, that's the expected behavior. Journals only create ledger entries; they do not generate posted documents. Only when you post documents, such as sales orders or purchase orders, will you get a posted sales invoice or posted purchase invoice. However, the ledger entries created are identical in both cases.
     
  • Suggested answer
    Jun Wang Profile Picture
    Jun Wang 7,334 Super User 2024 Season 2 on at
    Beginning AP and AR Balances
    This is normal behavior. You post via the journal to create opening balance and BC will post journal entries only. After going alive and you post transactions from a document like purchase order, you'll get both a posted invoice and the entries.
     
     

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