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What will Microsoft Dynamics GP do for the Affordable Care Act (ACA) changes mandatory for the 2015 year?
This is on many of your minds. Below outlines some of these changes and how we intend to plan for the future.
Keep in mind, these forms are NOT final as of yet, so we do not want to do a lot of work when items are not finalized. What we need to get in place now is the tracking mechanisms for the future of the forms which are required next year end 2015.There are two new forms that IRS released as draft:
1094-C – this is a summary the employer fills out of all the employees that received the 1095-C. A 1094-C should accompany any 1095-C ‘s to IRS. It is a transmittal of Employer Provided Health Insurance Offer and Coverage Information Returnhttp://www.irs.gov/pub/irs-dft/f1094c--dft.pdf1095-C – this goes to the employee from the employer (like a W2) Employer Provided Health Insurance Offer and Coveragehttp://www.irs.gov/pub/irs-dft/f1095c--dft.pdf
Instructions - http://www.irs.gov/pub/irs-dft/i109495c--dft.pdf Forms 1094-C and 1095-C will be used by employers with 50 or more full-time employees or full-time equivalents to determine whether they are liable for penalties under the employer shared responsibility requirements of the ACA.
When the Microsoft Dynamics GP 2014 year end update releases (target release end of November 2014) Microsoft Dynamics GP will support the ACA changes for versions of Microsoft Dynamics GP 2013 and beyond. This means that Microsoft Dynamics GP 2010 will not get the ACA changes, but they will still get the regular year end update changes.Tax and Year end changes for Microsoft Dynamics GP 2010 will end on October 13, 2015.
New Tables for both GP2013 & GP2015
UPR40105- upr1095SetupThis new table is designed for the purposes of filling out the boxes on the federal government's 1095 form.
We have these tables as master tables that can be updated throughout the year.
UPR00904 - uprMstrDependentACA UPR00905 - uprMstrEmployeeACA
UPR10108 - uprYearEndDependentACAHistoryIt will be used by the year end close process and populated from the uprMstrDependentACA table. This can be edited by the user after year end close takes place.
UPR10109 - uprYearEndEmployeeACAHistoryIt will be used by the year end close process and populated from the uprMstrEmployeeACA table. This can be edited by the user after year end close takes place
Existing table changes for both GP2013 & GP2015
BE010130 - HR - HR_Benefit_MSTRBE020230 - HR_Benefit_SETPUPR10100 - UPR_Year_End_WORK_HDR
If you start to look at the form, you will notice it has checkboxes for each month. This does indicate you need the update installed ASAP in January to start tracking. This also leaves the Microsoft Dynamics GP 2010 customers in limbo as they may upgrade during the year end still not be able to use this functionality. Do not fear we have this covered :-) There will be an edit window off the year-end edit W2 window which will allow you to "edit" this information, just like you do today with the W2 to make sure it is correct before submitting. This will then allow customers to edit any months that are not marked as covered for their employees.
Here are a few of the windows:A new field will be added to the Dependent window to choose Covered or Not Covered.When you install the update, we will mark all your dependents in the system Covered and you can change as necessary. This is a required field.
These ACA fields will be added to the Benefit Setup in Human Resource to act as a roll down as well as the employee benefit window.
The look up's of the benefit windows will give you pre-determined list of Affordable Care Act Codes
These last changes are for the year and will not be all built out this year, but we look to make these changes later in the 2015 calendar year, but it will put together the entire ACA changes for you. When you create the year end wage file for the 2015 year (next year) all the information you have been tracking will be accumulated to the year end tables, just as we do W2 information. Below you will see two new buttons 1095-C and Dependents.
Below are 2 new windows to allow 1095-C editing capability, will be populated from the year end close process and tracking from the year.
Now that you have viewed the forms, reviewed the instructions and previewed the window changes, you are probably noticing many of the changes are made in Human Resource. Yes, Human Resource will be required for the ACA changes. That is OK, Human Resource is free in Microsoft Dynamics GP 2013 and beyond so we need to start using it!
Well all of that was clear as mud! I hope it will somewhat help tell you our initiative for ACA changes.
If you are a customer on Microsoft Dynamics GP 2010, please reach out to your partner on plans to upgrade. Partners, if you feel overwhelmed, we are here to help and can assist with upgrade services for you, just email email@example.com for assistance during this busy time.
If you have any questions, you know where to find me!
Terry Heley - non-ACA-expert, pumped for 2014 payroll year-end!!
Yes, you can create the form without running payroll. Thanks Terry
Hello Terry, we've been using HR but NOT Payroll module and it is our first time to check out GP 2015 for ACA reporting. Can we use GP without the Payroll module to process ACA and print the 1094-C and 1095-C? If so, please provide the necessary information.
We cannot advise as to what code should go where for ACA, if you have questions about ACA specifically, I encourage you to review the documentation. Thanks
Instructions - www.irs.gov/.../i109495c--dft.pdf
Your blog has been so helpful to me, thank you! I have the same question as Kelli and Wally. If an employee is Waiving coverage altogether, how should we track this information in GP so that our ACA reporting is correct?
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