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In today's blog, we are going to talk about how to use subtitles in PowerPoint. This useful feature helps ensure your audiences understand what is being said and is a great accessibility option.
To get started, open a presentation and select Slide Show from the main navigation ribbon.
At the far right, you will see a sub-menu called Captions and Subtitles. Go ahead and check the option to Always Use Subtitles, which turns on captions for your slide show. Captions and subtitles use Microsoft speech recognition services to provide you with real-time closed captioning for your presentation.
Under the Subtitle Settings menu, you will find a series of options to customize your subtitle experience. Let's take a closer look at each of these options in order.
The next set of options relate specifically to the way your subtitles are formatted in the actual presentation. Below I have screenshots of how each of those captioning options looks when viewed in presentation mode.
The last option in the Captions and Subtitles Menu is More Settings, which sends you to your computer’s settings to optimize the appearance of your text. I will show you what options you have in Windows 10.
The settings menu for Closed Captioning in Windows 10 is broken into 3 parts. They are:
Here are quick summaries of your options in all three categories
These menus allow you to change the color and transparency of both the window and the text background for your captions.
To give you a helpful visual of what that means I took a screenshot where I selected red for the caption background color and yellow for the window color.
I hope this overview has given you a good grasp of how to leverage this nifty feature when giving presentations.
If you have any questions or suggestions for another PowerPoint blog topic please feel to reach out via email firstname.lastname@example.org. You can also check out these other entries in my ongoing series of PowerPoint tutorials.
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